The Main Benefits of Print Migration - What is Print Migration and More

3D Printer, Source: Creative Tools, cc-by-3.0, Flickr

Office equipment is becoming more and more efficient every day. As time is an important factor, tools are being designed to solve everyday office problems that drain money and time from the company. Print migration is one of the newest office solutions that is taking hold. 

What is Print Migration?

Print migration means moving your office copy and printing tasks to a multifunctional device. In the past, offices had countless devices for printing, copying, scanning, and other functions. It drained a lot of time out of workers to use each of these devices separately. Besides, the costs of maintaining so many machines is expensive. A multifunctional device can copy, scan, print, fax, email, file share, and more from the convenience of a single machine. The multifunctional device can do all of these things in a much shorter time frame than the traditional machines can. 

What are the Values of Print Migration?

Cost is a major benefit of print migration. Normal printers can cost as much as 10 cents per page along with the cost of purchasing the machine, buying and replacing ink cartridges, and other expenses. The multifunctional device prints at a cost of about a cent per page. Offices save on the costs of buying multiple machines too. Plus, the costs of copying a page or faxing a page can also be factored into the savings when using a multifunctional device.

Efficiency is the second biggest benefit of print migration. With traditional printers, the printing can be slow, especially if colour pages are needed. Thus only a few employees can use each machine to prevent backups of orders. The multifunctional device is quick, so it can service many more employees. A traditional printer serves a ratio of about 3 people per printer, while a multifunctional device can serve 9 people. 

How Do I Employ Print Migration? 

The obvious first step to a print migration is choosing and purchasing multifunctional devices. There are a few sizes, from medium to large that can handle a varying workload and have a variety of features and functions. Once your office chooses their multifunctional devices, the next stage is to phase them into the office. It's best not to simply switch out old devices for the new. Some workers might become frustrated and less productive with the sudden shift. Instead, allow workers time to get used to the new printing machines, and make sure that they are well trained in how to use them.

In summary, print migration is becoming a welcome practice for many businesses. The cost and time savings, as well as the desire to push into the cutting edge, make print migration a no brainer for many offices. The keys to a successful print migration are informing and training employees on how to use multifunctional devices to meet their daily needs. And as the machines continue to evolve, they become even easier to use for employees. That's a lot of reasons to make the upgrade today.

John is always looking for ways to make the office run more efficiently and recommends using Concorde Print Migration Services to save time and money when it comes to printing.